How do I request my medical records in Oregon?

Under your federal right of access (HIPAA, 45 CFR § 164.524), you can get a copy of your own records from a HIPAA-covered provider or health plan in Oregon. Send a written request, and the free letter on this page works, to the provider's Health Information Management or Release of Information office, or use their patient portal if they have one.

How much can a provider in Oregon charge for copies of my records?

The statute caps charges at no more than $30 for copying 10 or fewer pages, no more than $0.50 per page for pages 11–50, and $0.25 for each page beyond that, with an extra $5 allowed only if the records are processed and mailed within seven business days of the request. HIPAA separately limits what a covered provider may charge for your own copy to a reasonable, cost-based fee covering copying labor, supplies, postage if you ask for it mailed, and any summary you agreed to. Searching and retrieving are not on that list. Whichever rule protects you more is the one to cite. That federal cap covers copies for you. When you direct records to a third party, a 2020 federal court ruling took the cap off, and state limits are what remain.

Is this records-request letter free?

Yes. The generator builds a HIPAA records-request letter you can download and print for free. Nothing you type is saved or sent to anyone but you.

Medical records request

How to request your medical records in Oregon

You have a federal right to a copy of your own medical records, in Oregon and everywhere else. Below is how that right works, what Oregon adds on top of it, and a free letter you can fill out and send.

Your federal right (applies in every state)

Under the HIPAA Privacy Rule (45 CFR 164.524), you can get a copy of your own medical records without giving a reason. The rule binds HIPAA covered entities, which is most doctors, hospitals, and health plans. It must act on your request within 30 days and may take one 30-day extension if it tells you in writing why and when. It may charge only a reasonable, cost-based fee covering copying labor, supplies, postage if you ask for it mailed, and any summary you agreed to.

Two limits worth knowing. Psychotherapy notes and material prepared for a lawsuit sit outside the right, and access can be denied on the narrow grounds the rule lists, some of which you can have reviewed. And the fee cap covers copies for you. When you direct a provider to send records to someone else, a 2020 federal court ruling (Ciox Health v. Azar) took that cap off, so state limits are what remain.

What Oregon adds

Copy fees: The statute caps charges at no more than $30 for copying 10 or fewer pages, no more than $0.50 per page for pages 11–50, and $0.25 for each page beyond that, with an extra $5 allowed only if the records are processed and mailed within seven business days of the request.
Worth knowing: A provider may add the $5 expedite charge only if it actually mails the records within seven business days; otherwise that fee is not allowed.
The law: Or. Rev. Stat. § 192.563 (Health care provider and state health plan charges)

HIPAA sets a floor, not a ceiling. A Oregon rule that gives you greater access, a faster deadline or a lower fee, is not preempted, so it stands alongside the federal right. State caps can also carry limits of their own: some apply only to certain kinds of provider, some price electronic copies differently, and some do not apply when a third party is asking. This is general information, not legal advice. Confirm the specifics with your provider's records office.

Source

Or. Rev. Stat. § 192.563 (Health care provider and state health plan charges) →

Who it covers: Health care providers and the state health plan.

We read this source on June 21, 2026 and have not re-checked it since. Many states adjust their caps every year, so treat the amounts as a starting point and confirm the current figure with the statute or your provider's records office.

Requesting records in Oregon — common questions

How do I request my medical records in Oregon?: Under your federal right of access (HIPAA, 45 CFR § 164.524), you can get a copy of your own records from a HIPAA-covered provider or health plan in Oregon. Send a written request, and the free letter on this page works, to the provider's Health Information Management or Release of Information office, or use their patient portal if they have one.
How much can a provider in Oregon charge for copies of my records?: The statute caps charges at no more than $30 for copying 10 or fewer pages, no more than $0.50 per page for pages 11–50, and $0.25 for each page beyond that, with an extra $5 allowed only if the records are processed and mailed within seven business days of the request. HIPAA separately limits what a covered provider may charge for your own copy to a reasonable, cost-based fee covering copying labor, supplies, postage if you ask for it mailed, and any summary you agreed to. Searching and retrieving are not on that list. Whichever rule protects you more is the one to cite. That federal cap covers copies for you. When you direct records to a third party, a 2020 federal court ruling took the cap off, and state limits are what remain.
Is this records-request letter free?: Yes. The generator builds a HIPAA records-request letter you can download and print for free. Nothing you type is saved or sent to anyone but you.

Records rules in another state?

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